ORGANIZATION CHART OF AN INDUSTRIAL COMPANY: POSITIONS AND FUNCTIONS - DUDAS - 2025

The organization chart of an industrial company is a diagram that graphically shows the relationship of an employee with others, of a company belonging to an industry. It is also used to show the relationship of one department to others, or the role of an organization with others. This table is valuable because it allows you to visualize an organization completely, through the diagram that is presented.

The organizational chart of an industrial company generally illustrates the relationships between people within an organization. Such relationships may include that of managers with their subordinate workers, that of directors with their managers, that of the CEO of various departments, and so on.

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The industrial sector can be identified as one of the most orderly, systematized and complex that exist, because over time they have realized how essential it means to have an internal organization that generates greater benefits and supports production for less investment of money, time and resources.

Organization chart format

There is no accepted way to make organization charts other than to put first, or at the top of the sheet, the principal officer or department, and the others next, in order of rank.

When an org chart grows too large, it can be broken down into smaller org charts for each department within the organization separately.

Employees' titles and sometimes their names are enclosed in boxes or circles. Lines are generally drawn from one box or circle to another to show the relationship of one employee or department to others.

Characteristics of the organization chart of an industrial company

- It is necessary that it be easy to understand, that the information contained is well classified and is real, clear.

- Although the structure is complex, it is practical and simple, because it contains a set of requirements that establish the type of organizational scheme it is. This is because it has to offer a well-built structure.

- Its design must be strict and serious, in addition to having the aptitude that can be carried out in any kind of existing organization chart.

- It must also show the relationship between the different levels, the hierarchy of positions, their responsibilities, functions and the deployment of each job, which must go from the highest hierarchy to the lowest level.

General structure

High direction

It is up to the highest authorities. Therefore, it is the central nucleus that can be directly related to all the elements that make up the organizational structure. You can manage, control, execute, and monitor any industry goal.

For this reason and because of the difficulty of this system, you have to work in conjunction with other levels in order to achieve success.

Departments

They are the entities specialized in performing specific functions. Each department has its own head, although they report directly to the general management.

Its job is to comply with all internal and external activities that are beneficial to the industry. These departments are:

- Administration.

- Investigation and development.

- Production.

- Finance.

- QA.

Operating personnel

It is the last level of the organizational structure, where all the workers are found.

These are the ones who carry out all the productive work in the machinery, cleaning tasks and some special services.

Levels in the hierarchy

Organizations present all types of positions that demonstrate their corporate values, define the responsibilities of a position and also designate the place that the position occupies in the hierarchy of the organization.

The same job can have different titles depending on the company, the industry, the location and the size of the company.

These positions will be found in many variants, which are adapted to the organization and its hierarchical structure.

Traditionally, the three highest positions are the board of directors, composed of different members among the representatives of the shareholders, the president of the board of directors, and the general manager.

Board members are people outside of the organization's operations, although the CEO and even the president often sit on the board.

Department managers

They oversee the day-to-day operations in organizations large and small. In a large company, managers generally oversee an individual department, such as marketing, sales, or production.

In a small company, the manager can oversee operations in all departments. Office managers supervise the work of administrative or support staff in the business.

The managers of the different departments supervise the activities of the workers, hire, train and evaluate new employees. In addition, they ensure that a company or department is on track to meet its financial goals.

Functions of each position

Board members

- Duties of board members include regularly attending important board meetings and related meetings.

- Make serious commitments to actively participate in the work of the board, the annual evaluation and planning efforts.

- Stay informed about the matters of the board of directors, preparing well for the meetings, in addition to reviewing and commenting on the minutes and reports.

President

- Manage and mainly control projects and programs with the annual plan, prioritizing and monitoring progress on a regular basis.

- Also provide strategic guidance to enable policy formulation on business matters.

- Ensure that the organization's acquisition strategies are effective, efficient and responsible, so that transparency and coherence are clearly evident.

General Manager

- Implement the strategic goals and objectives of the organization, to give direction and leadership towards the achievement of the mission, strategy of the organization, in addition to its annual goals and objectives.

- Manage the company to meet the objectives, while ensuring that the policies and direction of the organization are implemented in accordance with the requirements of the country's legislation and regulations.

Assistant manager

- Performing basic administrative tasks, sorting basic office equipment and routing incoming materials.

- Coordination of various office support services, including purchasing and facility management.

- Answer phone calls, receive and direct visitors, word processing, file and fax.

- Make travel and meeting arrangements, prepare financial data and reports, train and supervise other support staff and also engage with clients.

Operations administration manager

This individual is the leader of the operation and has overall responsibility for the financial success of the business. Manages external relationships with lenders, community leaders, and vendors.

Often times, this individual is also in charge of production or marketing for the business. This person will implement the vision, strategic plan and business objectives.

Head of human resources

- Responsible for developing, advising and implementing policies related to the effective use of personnel within the organization.

- Ensures that the organization employs the right balance of staff in terms of skills and experience

- Ensures that training and development opportunities are available for employees to improve their performance in order to achieve the organization's objectives.

- Performs activities such as performance reviews, hiring, and discipline for employees. Performance appraisals provide an opportunity to set goals, motivate and develop workers.

Research and Development Manager

Responsibility includes leadership and coordination of activities in research projects.

Provide advice on research and development to the organization, carry out research activities in different areas of specialization, in addition to evaluating the benefits of research and development activities.

Production manager

Oversees daily operations in the manufacturing plant. It ensures that production is kept on time, hires and manages workers, and also solves any production problems.

He can develop and carry out production budgets, ensure that the department complies with company policies, and prepare reports for senior management. It also ensures that employees have all the resources to do their job.

Head of Manufacturing

Tasks involve complete operational control and service provision over the plant, including engineering, production, personnel, and other business activities.

Review and approval of plans for the control of planned production, capital budget expenditure and efficiency in the use of materials.

Plan, organize and supervise daily maintenance activities and operations in an assigned area.

Motivate employees through positive feedback and incentives. When workers fail to meet the company's performance requirements, it provides the assessment that can help employees improve their work.

Industrial engineering

He is responsible for formulating plans, designs, cost estimates, and specifications for construction, maintenance, and modernization programs.

The duties of the chief engineer also include overseeing engineering budgets, compiling reports, conducting research and special studies to evaluate the efficiency of engineering programs.

Finance manager

- Responsible for supplying and interpreting financial information in order to provide support in making sound business decisions and risk analysis.

- He is also responsible for the proposed financial budget model, monitoring performance and efficiency.

Quality control manager

- Ensures that the product provided by the organization is adequate for its purpose and also meets customer expectations.

- Monitors and advises on the performance of the quality management system, publishing data and reports on the performance of the organization based on the established indicators.

- Contact managers and staff throughout the organization to ensure that the quality control system is working properly.

- Advises on changes and their implementation and provides training, tools and techniques to enable others to achieve quality.

References

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6. AZ Govbiz (2019). Job Functions. Taken from: azgovbiz.com.au.