8 ADVANTAGES AND DISADVANTAGES OF EMAIL - TECHNOLOGY - 2024

There are many advantages and disadvantages of email. Its advantages include speed and low cost, while a disadvantage is the fact that it facilitates the spread of viruses and spam.

The main purpose of email is to make it possible for people to send messages quickly and easily. On the one hand it facilitates remote communication, but on the other it can cause unwanted information to be sent.

E-mail was created so that two people located in different geographical points could exchange information through the use of computers.

Initially its use was restricted, because it was used mostly in the internal communications of certain institutions.

In order to create e-mail, it was necessary to combine the permanence capacity of postal mail with the speed or speed with which information is transmitted over the telephone.

Today email is one of the most used tools on the Internet. It allows the sending and receiving of messages between more than two users, and is used as a means of storing information.

8 advantages of email

1- Lower cost

The amount to be paid for the use of e-mail is much less than that which would be paid for the postal service or for the telephone bill.

2- Ability to send messages to multiple recipients

E-mail makes it possible for the same message to be sent simultaneously to more than one recipient.

To achieve this, all you have to do is write in the "to" section the email address of each of the users to whom you want to send the information.

3- Helps to minimize the impact on the environment

Using e-mail reduces the use of paper, since with this it is not necessary to print the information and then send it.

4- It is asynchronous

It does not require the simultaneous presence at each end of the communication. That is, it does not need the sender and receiver to intervene at the same time.

5-

Today emails provide a large number of options for storing information. This storage allows the information to be consulted and reused.

6- Speed

When using postal mail it is necessary to save the information in an envelope or a box, then go to a post office and, finally, wait one or several days for the message to reach its recipient.

With the use of email, the message reaches its destination in a matter of seconds: when the message “your message has been sent” appears, at that moment the email appears in the recipient's mailbox.

7- Provides user comfort

You do not need to go to a post office to view an email, this can be done from the comfort of home, outdoors or in the office. The user decides where and when to see it.

8- It does not interrupt daily work

When a call is received it is necessary to interrupt certain activities. On the other hand, when an email arrives it is not necessary to stop doing what was being done, since it can wait until the user is free.

8 disadvantages of email

1- The reception of the message is not a sign that it was read

Although the message sent by email reaches the recipient's mailbox immediately, this does not mean that it has been read.

2- Its use requires an electronic device

Email can only be read by using computers and smartphones.

3- It is necessary to have Internet access

To read or send e-mails it is necessary to have Internet access. Therefore, it is impossible to read emails in some places where there is little coverage, such as mountains or forests, among others.

4- It facilitates the theft of information

Users keep a lot of information in mailboxes and email folders. This situation has made them the victims of hackers.

For this reason it is always recommended to be careful with the information that is sent by email.

5- Facilitates the spread of viruses

Attachments are usually virus propagators. Therefore, it is necessary to have an antivirus to scan each file, and only open it when it has been confirmed that it is free of viruses. Otherwise it could contaminate the device.

6- Post office

Spam emails are those emails that have not been requested by the user. They are usually misleading advertising that promotes services of suspicious quality, and in some cases contain images with content not suitable for minors.

Some spam emails contain viruses and facilitate the theft of information.

7- Allows the reception of messages type «chains»

The messages type "chains" are very common, many times the mailbox of the users is filled with these. In most cases, these messages contain information that is not of interest to the user.

8- Allow the information to be sent to the wrong email

There are currently millions of email accounts, and in some cases one address is very similar to another.

It can happen that a message is sent to the wrong email, since in order for information to be sent by email, it is only necessary that the user address exists.

References

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