HOW TO DO A JUSTIFICATION STEP BY STEP? - CULTURE VOCABULARY - 2024

The steps to make a justification correctly are: describe the problem, establish the reasons for it, create a support base to demonstrate your need and, finally, discuss the budget.

The justification for a project should explain why a particular solution to the problem that has been described in the work needs to be implemented. The best justifications are those where the benefits identified are greater than the cost of preparing the project.

The justification for a project should be explained as a description of what will happen if the project is carried out and what will happen if the project is not carried out.

Justifications are often included in budget proposals, research papers, theses, or are used to appeal some changes in policy or legislation.

A good justification narrative should include a statement of what you are proposing, or what the project will focus on.

This statement should include why you think the project should be carried out, budget constraints, or the policy you want to implement.

It shouldn't be something specific necessarily, but it should make a strong, persuasive statement. Additionally, the reasoning behind such statements must also be provided.

Sufficient support should also be provided in the form of statistics, studies and expert opinions.

These elements help to have a support for the justification. It should always be remembered that the main purpose of justification is to answer the question of why this particular project is being done.

You may be interested in 15 Examples of Justification of a Project.

Steps for preparing a justification

Aspects of justification

It should be taken into account that the justification must indicate the reasons why the research is being carried out. It should also include three important aspects:

- The theoretical aspect

The motives or theoretical reasons that support the project must be presented. Therefore, the contributions that this work will have on the investigated area must be indicated.

You must answer the questions: Do you want to reaffirm a theoretical model or change it? Will the results of the investigation be a theoretical complement to its foundations?

For example, if you want to do research on the deforestation of eucalyptus trees in the forest, an emphasis should be placed on the new knowledge of environmental impact that will be obtained.

- The practical aspect

It must be presented how applicable the project is, its projection in society and who will benefit. It must answer the questions: Will this research have concrete results? Will this project solve problems in any particular area?

If research is being conducted on gender equality in a workplace, it should be noted that it will be beneficial to the company and employees; as well as it should also be indicated that the sample taken will contain a certain number of variables so that the study can be carried out.

- The methodological aspect

The justification should indicate the possible contributions to other projects and the design that will be used.

You must answer these questions: Will the results allow the validity of its application to be resolved? Can the results be used in other investigations?

For example, it can be said that the study of tomato cultivation in a region may be of help in the future when agricultural research is to be carried out in that area.

Steps to take to write the justification

1- Describe the problem

The project should not be done for fun, but should serve to solve a specific or particular problem. Therefore, the problem should be clearly described at the beginning of the document and in this way the solution to the problem can be presented.

Examples

If you want to implement a new human resources system in a company, the problem would be something like: "The human resources team currently occupies 80% of its time in non-productive administrative tasks, reducing the effectiveness of the functions dramatically"

Another example could be the following: “Due to the lack of managerial and management skills of farmers in this region, individuals are falling into poverty and migration. The lands that could be productive are being abandoned due to the lack of management of the workers »

2- Establish the reasons

After offering the statement, a reasoning must be given. For example, if a vending machine has been ordered at the workplace, details should be provided as to why it is important that it be implemented.

It could be reasoned that access to snacks could improve people's overall productivity. It is important to frame the argument with the audience in mind.

Examples

In the case of the vending machine, it is not enough to mention the increase in productivity in people.

Therefore, it should not only be said that employees would enjoy this machine, it should include how it would help the company as well.

In this case, it could be argued that productive employees generate greater work flow, for example.

In the case of farmers who leave the field, it could be said that it is important to establish management training in the field since more farmers doing their job well translate into better incomes and harvests for the region.

3- Create a support base

Support for justification should always be created, so that the reader knows that what is being mentioned is true.

This support base can come in the form of statistics, previous studies, or even expert opinions on the subject.

As more grounds are provided to support the argument, the stronger the justification.

Examples

If you take the case of the vending machine, you should include studies that show how hunger can decrease productivity.

If possible, you should find case studies of companies that have provided benefits such as snacks, cafeterias or vending machines and experienced positive results.

In the case of farmers, statistics can be taken of the number of existing crops, projections of possible gains from higher harvests, etc.

4- Discuss the budget

Regardless of the type of project, the budget will always be an important part of the discussion.

Pertinent information about the budget should be included, including the resources that will be needed to support the proposal and the impact it will have.

Possible income, expenses that could be saved, how much the research will cost, etc. should be included.

Good relevant information about the budget should be included to reinforce the justification.

Examples

For the snack vending machine proposal, you could include the cost of the machine versus the revenue that could be generated from purchases and revenue from the increased projected productivity gains.

In the case of farmers, a relationship could be made between investment in training courses and the amount of crops that could be grown.

References

1. How to write a justification narrative. Recovered from educationseattlepi.com.
2. How to justify the research (2010). Recovered from slideshare.com.
3. How to write a project justification in a proposal (2010). Recovered from fundsforngos.org.
4. The justification of the research work. Recovered from asesoriatesis1960.blogspot.com.
5. Technical writing how to write project justification documents (2011). Recovered from ezinearticles.com.