THE 7 MOST OUTSTANDING FUNCTIONS OF AN ADMINISTRATOR - JOB - 2025

The functions of a manager are the tasks that he performs with the intention of achieving efficiency in any project that he undertakes. They must tend to constant improvement in the management of resources, personnel, equipment, materials, money and human relations.

The manager is responsible for getting things done to achieve business goals. According to management scholar Peter Drucker, the primary role of a manager is to "direct the organization's resources and efforts toward opportunities that will enable it to achieve financially significant results."

For his part, Professor Henry Mintzberg proposes that an administrator controls, executes, manages, analyzes, communicates, links, plans, leads, negotiates, motivates and makes decisions.

This means that a manager requires very strong technical skills, but also interpersonal skills that allow him to adequately assume his leadership.

Within the organizational structure, a manager generally ranks in management or managing business operations.

The main functions of an administrator

Although the administrator adapts his activities to the nature and needs of the organization for which he works, it could be said that his main functions are:

1- Planning

This is one of the first functions of an administrator, since it involves reasoning about the different aspects of the operation of a business idea.

This professional must design plans based on information about the environment and the business goal. These plans must contain clear short-term and long-term goals.

For this function to be fully fulfilled, it is important that the administrator is constantly monitoring the environment, so that he or she captures opportunities and threats to the business in a timely manner.

2- Organization

This function involves coordinating the efforts and resources of a company towards one or more collective goals.

It is about adapting the organizational structure and allocating financial and human resources according to the defined plan.

3- Representation

The administrator can represent the company in the negotiations with the regulatory entities of a country, and also in the fiscal matters of the organization.

Also, the signature of an administrator is very important in the commercial operations of the corporate heritage.

An administrator can be a spokesperson for the organization before the media, to address certain issues on behalf of the company.

In short, it is about legal, ceremonial and symbolic activities on behalf of the organization. Some of them can be signing official documents, attending clients, buyers and official visits, and presiding over certain meetings and ceremonies.

Although they are tasks that seem trivial and do not involve decision making, they are important for the proper functioning of an organization.

4- Budget administration

This function is inherent to his position and has to do with the task of administering and / or managing the company's budget, seeking the highest profits with the optimal investment of financial, material and human resources.

In fact, the administrator is the one who makes the money transfers between and from the company's accounts.

That is, it is the person who schedules and authorizes the budget allocation to each area and / or project of the company; decide who gets what, in terms of human, financial and time resources.

In this sense, it manages priorities, and is present in the definition of salary increases and in the discussion of collective agreements in the cases that apply.

The manager is also a caretaker of the company's assets. This means that it is your responsibility to decide when and how to dispose of those assets.

This also means that you are personally liable in the event of a loss or bankruptcy. And it is present in the investment and sale operations in which the company acts.

5- Accountability

The administrator must render accounts of his management to the president and shareholders of the company.

He is also accountable to regulatory entities in order to keep the organization's citizen action up to date, since he is the legal representative of the company.

In the same way, the administrator collects the reports from the different directions of the company, in order to consolidate all the data in a single document that reflects the performance of the business.

6- Leadership

The administrator will eventually have to direct and supervise a group of people who support him in his tasks.

This means that the person who assumes that position must have interpersonal skills that allow him to interact positively and effectively with the employees under his command.

Likewise, and like any leader, you must delegate authority and responsibilities to others.

You must also prepare to listen, train, motivate and evaluate the performance of your employees.

On the other hand, the administrator is often involved in the recruitment and training of staff.

In this sense, it is crucial that the administrator tries to reconcile the individual needs of the employees with the goals of the organization.

That leadership also means that you must be proactive about the best ways to accomplish your mission.

This implies that the ideal is for the administrator to assume an entrepreneurial and creative role, proposing new and better ways for the company to operate.

7- Link or communication

The administrator's work will also serve as a link between management and the rest of the company's employees.

In the same way, it builds bridges between the organization and the actors in its external environment, especially with government entities.

With the company's creditors and suppliers, the relationship must be respectful, professional and cordial, so the administrator must take great care in this task.

To fulfill this function fully, the administrator must make the relevant information available to all those involved in the organization.

Similarly, it must create a relevant, wide and diverse network of contacts, and must develop with them the most relevant and effective means of communication, ensuring that the information disseminated is as timely and reliable as possible.

The leadership role held by an administrator gives him powers as a disseminator of official information within the company.

When employees find it difficult to communicate with each other, the manager builds bridges between them.

The latter also applies in case of conflicts. There the conciliatory role of the administrator is key.

Ultimately, the administrator fulfills vital functions within an organization, since he contributes to everything and everyone within a company orienting themselves to the achievement of a common goal.

References

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5. López, Ángel (2015). Functions of the Administrators. Recovered from: angelfire.com
6. Rivero M (s / f). Business administrator. Recovered from: webyempresas.com.
7. United Kingdom (2013). The duties of an administrator. Recovered from: insolvencydirect.bis.gov.uk